CAPITAL IMPROVEMENT PROGRAM COMMITTEE
TOWN OF WILLINGTON
TOWN OFFICE BUILDING
December 30, 2015
Members present: Kelly Trueb, Stuart Cobb, Donna Latincsics, Peter Tanaka (departed at 7:23 p.m.), Jim Bulick, Mark Makuch and John Patton (arrived at 7:07 p.m.). Members absent: First Selectman Christina Mailhos, Barry Wallet and Steven Vera.
Others Present: Kim Kowalyshyn, Selectman.
The meeting was called to order by Jim Bulick at 6:39 p.m.
After determining that there wasn’t a quorum with only five voting members present at the start of the meeting, it was decided to move the election of officers to the next meeting.
The next item on the agenda was to set the meeting schedule. After a short discussion on which nights to have the meetings it was decided to meet weekly and the following schedule was set:
January 7, 2016 – Selectmen, Conservation Commission, BOE, Parks and Recreation and EDC
January 14, 2016 – Fire Departments (Joint Submission) and Senior Center
January 20, 2016 – Public Works/Animal Control
January 27, 2016 – Review Draft Plan
February 3, 2016 – Approve Plan
All meetings will start at 6:30 p.m.
A discussion was had on whether they have to rehash the whole plan or could they just see what needs to be updated. Lease payments were discussed and that a lot of the CIP is lease payments. Kelly Trueb explained that in the past, the fire departments did handle their own lease payments and the lease payments were included in their operating budget, but then the Town stepped in and took over the lease payments which reduced their operating budgets.
Selectman Kowalyshyn mentioned that the town is applying for a STEAP grant ($500,000.00) for a new salt shed and that is something to think about when looking at the whole picture. The salt shed is still listed on the CIP, but in the future it could be shown as a different funding source other than town money.
Kelly Trueb mentioned that the sidewalk project was also listed under the STEAP grant. Selectman Kowalyshyn mentioned that there had been a sidewalk committee, and they met, handed in their report and the committee is finished. A study was held focusing on the historical district. That study is now done and they are looking to put a committee together that ties the sidewalks in with the historical area. They want to get some of the homeowners in the area to participate and have a say in what happens there as depending on what is decided (historical district/area) could have an effect on their homes and what can and can’t be done to them. They also could benefit from funding if an area or district is made.
While looking over the whole plan on the spreadsheet, Jim Bulick asked Donna Latincsics if she could go over the spreadsheet and explain, as a refresher, what it all means and what all the funding sources are. Then they can look at what has changed since they last met; if the whole plan needs to be revamped, or will they just be able to plug items in where needed. Donna then explained the bottom line figures for each fiscal year that comes out of the general budget, the different funding sources such as the reserve fund, LoCIP and the reserve fund for emergency equipment. Donna will add a legend at the bottom of the spreadsheet as to what all the fund sources are. Donna explained the different fund sources and how they work. Donna also explained how the bottom line figures increase about 2% a year in
proportion to the grand list and that these bottom line figures are doable. A discussion was then had on looking at the plan and updating it.
A discussion was had on the money that is in the CIP fund for each fiscal year, how much it is, is it enough, etc. John Patton explained some of the history of the bottom line figures for each year and how the numbers have gone up and down in the past, but it is a workable bottom line figure.
Kelly Trueb asked if Stuart Cobb could talk a little bit about Fund 17 (Emergency Equipment). Stuart discussed that fund and how it works and how the revenues go up and down. Revenues are holding and he doesn’t see the revenues going down at all. The money comes in to the fund from insurance reimbursements for ambulance service. The revenue covers the cost of the paramedic fees associated with the ambulance service; around 10 percent. Sometimes the Board of Finance takes money out for fire department payroll and sometimes they don’t, the rest is spent on fire truck/ambulance leases.
The committee went over the schedule again agreeing on the below schedule with the only change being moving the Board of Education to present with the Fire Departments and the Senior Center. The schedule now reads as follows:
January 7, 2016 – Selectmen, Conservation Commission, Parks and Recreation and EDC
January 14, 2016 – Fire Departments (Joint Submission), Senior Center and BOE
January 20, 2016 – Public Works/Animal Control
January 27, 2016 – Review Draft Plan
February 3, 2016 – Approve Plan
Elections will be held at the next meeting. Donna will email the spreadsheet out ahead of time so everyone can go over it before the meeting.
The meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Eileen Smith
Recording Secretary
Board of Selectmen
860-487-3100
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